Respecting the right to privacy of those who have entrusted Lingventa Spółka z o.o., with its registered office in Warsaw, Poland (hereinafter referred to as the ‘Company’ or ’Controller’ ) their personal data, including the Company’s contractors and their employees, persons participating in the Company’s recruitments and persons using the websites operating at http://lingventa.pl (hereinafter: ‘User’), we declare that all the data obtained are processed in accordance with national and European laws and under conditions guaranteeing their security.
In this document, we set out the Company’s data protection rules established by Directive (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter: GDPR).
We also use cookies and similar technologies on our Website. We have provided information on how they work in the section ‘Cookies and similar technologies’.
1. CONTROLLER OF PERSONAL DATA
The Controller, i.e. the entity that decides on the purpose and manner of the processing of personal data, is Lingventa Spółka z o.o. with its registered office in Warsaw (01-924) at Rodziny Połanieckich 29/67 (NIP 118-20-81-854; REGON 145918004), entered in the register of entrepreneurs kept by the District Court for the capital city of Warsaw in Warsaw, XIII Economic Division of the National Court Register under KRS number 0000404830.
In matters concerning the processing of personal data, you can contact us via e-mail: biuro@lingventa.pl.
2. CATEGORIES OF PERSONAL DATA PROCESSED
We process data that you provide or leave, e.g. by using the Website, e.g. via forms, cookies (including ID numbers, browser ‘user agent’ data).
3. PURPOSES AND LEGAL BASIS FOR PROCESSING PERSONAL DATA
The Company provides professional and innovative solutions in the field of computational linguistics, e.g. programs for automatic text correction, for checking correctness and clarity and for the development of indexes.
- We collect your personal data and use it for purposes related to the running of the Website, including managing and improving its operation, for analytical and statistical purposes – the legal basis for the processing is our legitimate interest (Article 6(1)(f) GDPR). The provision of this data is voluntary. We keep the data for the duration of our legitimate interest or until an objection is successful.
- Where the processing of your personal data is related to the provision of electronic services, we collect and process personal data in order to offer content or services (e.g. functionalities on our website) – the legal basis for the processing is the necessity of the processing for the performance of the contract (Art. 6(1)(b) GDPR, Art. 6(1)(c) GDPR in connection with the Act of 18 July 2002 on the provision of electronic services). The provision of data is voluntary, but necessary in order to use the services. We keep the data for the period necessary for the conclusion and performance of the contract.
- We may process personal data in order to establish, assert or defend against claims – the legal basis for processing is our legitimate interest (Article 6(1)(f) GDPR). We keep the data until the statute of limitations for claims or the end of the proceedings.
- If you consent to receive a newsletter – the legal basis for processing your personal data is our legitimate interest (Article 6(1)(f) GDPR). The provision of data is voluntary but necessary in order to receive the newsletter. We keep the data for the duration of our legitimate interest or until an objection is successful.
- When you address a message to us (e.g. by completing a form, sending an email), we process your personal data in order to respond to the request or to take other actions requested by the sender of the message – the legal basis for the processing is our legitimate interest (Article 6(1)(f) GDPR). The provision of data is voluntary, but necessary in order for us to respond or take other (requested) action. We keep the data for the duration of our legitimate interest or until an objection is successful.
- We process personal data for the security and management of the IT system, for analytical and statistical purposes – the legal basis for the processing is our legitimate interest (Article 6(1)(f) GDPR). We keep the data for the duration of our legitimate interest or until an objection is successful.
- We process data for the purpose of handling complaints – the legal basis for processing is our legitimate interest (Article 6(1)(f) GDPR). We keep the data for the duration of our legitimate interest or until an objection is successful. The provision of data is voluntary, but necessary in order to process the complaint. Failure to provide data may prevent the complaint from being processed.
- We process data in order to sign and perform a contract with a client or customer – the legal basis for processing is our legitimate interest (Article 6(1)(f) GDPR) or the necessity to conclude and perform a contract (Article 6(1)(b) GDPR). We retain the data for the period required by tax legislation. The provision of data is necessary for the conclusion of a contract. Failure to provide data may prevent the conclusion or proper performance of the contract.
- We also process personal data for the purpose of recruitment – the legal basis for processing is the necessity to conclude a contract (Article 6(1)(b) GDPR), the performance of obligations set out in the Labour Code (Article 6(1)(c) GDPR), as well as the consent of candidates (Article 6(1)(a) GDPR) if they provide additional information (e.g. photo, interest information). We keep the data for the duration of the recruitment process. The provision of data is in principle voluntary. The provision of data required by the regulations is necessary to participate in the recruitment and failure to provide data may prevent you from participating in the recruitment.
- We process personal data in order to comply with our legal obligations – the legal basis for processing is a legal provision (Article 6(1)(c) GDPR), e.g. tax law. We keep the data for the period required by the legislation. The provision of data is necessary. Failure to provide data may make it impossible to fulfil the purpose, e.g. to conclude a contract.
Advertising and marketing
We may process your personal data in order to carry out marketing activities. The provision of data for marketing purposes is voluntary; however, failure to do so will result in the Controller or its partners being unable to provide you with marketing content.
Advertising and marketing activities may consist of:
Contextual advertising: displaying marketing content to the user that is not tailored to the user’s preferences. The legal basis for the processing is our legitimate interest of the Controller or its partners (Article 6(1)(f) GDPR). We keep your data for the duration of our legitimate interest or until your objection is successful.
Behavioural advertising: displaying marketing content to the user that is relevant to the user’s interests. Users’ personal data, including personal data collected through cookies and other similar technologies, is processed by the Controller and trusted partners for marketing purposes in connection with targeting users with behavioural advertising (i.e. advertising that is tailored to the user’s preferences). The processing of personal data then includes profiling of users. The legal basis for the processing of personal data is your consent (Article 6(1)(a) GDPR). We retain the data until consent is withdrawn.
If the user does not consent to the use of behavioural advertising, they will receive marketing content that may not be tailored to their interests and needs.
Other forms: direct marketing of goods and services (sending commercial information by electronic means and telemarketing activities). Personal data is used to target the user with marketing content, e.g. SMS/MMS, telephone. Such activities will only be undertaken if the user’s consent to receive commercial content has been obtained or the user has provided his/her data for this purpose. The user may withdraw consent to receive commercial content at any time, which will not affect the lawfulness of the data processing until the consent is withdrawn. The lawful processing of your personal data is the legitimate interest of the Controller or its partners (Article 6(1)(f) GDPR). We keep the data for the duration of our legitimate interest or until an objection is successful.
Profiling
The personal data collected may be subject to profiling for the purpose of carrying out marketing activities (behavioural advertising). This means that, through automated data processing selected user factors (e.g. pages visited, content clicked on, information viewed) are assessed in order to analyse your behaviour or make predictions for the future. On this basis, marketing content is provided to the user, tailored to their needs, interests.
Social media
The Controller processes personal data of users visiting the Controller’s profiles maintained on social media (e.g. Facebook, YouTube, Instagram, Twitter, ICT TOK, LinkedIn). This data is processed exclusively in connection with the running of the profile, including to inform about the Controller’s activities and to promote events, services and products. The legal basis for the processing of personal data is the legitimate interest of the Controller (Article 6(1)(f) GDPR). We keep the data for the duration of our legitimate interest or until an objection is successful.
4. SHARING OF DATA
Due to its activities, the Company will share personal data with the following entities:
- business persons, including consultants, translators, lawyers who cooperate with the Company in providing services to the Company’s clients,
- governmental authorities or other entities authorized for legal reasons,
- entities supporting the Company’s operations on their behalf, in particular: external providers of IT systems supporting the Company’s operations, courier companies,
- entities auditing the Company’s operations,
- entities providing accounting services or entities cooperating with the Company in marketing actions, during which these entities will process data on the basis of a contract with the Company and exclusively in accordance with its instructions,
- banks in the case of settlement processes.
The Controller does not transfer personal data to international organisations.
Personal data may be transferred outside the European Economic Area (in short: EEA). As the level of protection of personal data in countries outside the European Economic Area may differ from that provided by European law, the transfer of personal data shall be carried out with an adequate level of protection, including the safeguards described in Chapter V of the GDPR. In particular, standard contractual clauses approved by the European Commission are used.
When necessary, the Controller will, to the extent necessary, make personal data available to other entities providing services to the Company, e.g. ICT maintenance of the Website, legal advice.
Personal data may be provided to our Trusted Partners.
Data may be shared with partners, in particular for the purpose of presenting an offer.
Personal data is accessed by entities providing services to the Company where this is necessary. Such entities are, in particular, IT service providers, Internet analytics and opinion research providers, mailing campaign providers, advertising agencies. In such cases, the Company has entered into appropriate agreements with these entities to secure personal data against unauthorised access.
5. TECHNICAL AND ORGANISATIONAL MEASURES TO SECURE THE DATA
The Company applies appropriate technical and organisational measures to secure personal data against unauthorised access, unlawful use or disclosure. Personal data is processed in a controlled environment with high standards of protection.
6. RIGHTS
An individual whose personal data we process has the following rights:
a) Right of access to data
The Controller will, at the user’s request, provide the user with access to the personal data concerning him or her and answer questions concerning their processing.
b) Right to request the rectification of personal data
If the personal data processed by the Controller is incomplete, outdated or untrue, then the user may direct the Controller to request the rectification of the personal data concerning him/her.
c) Right to object to the processing of personal data
You may object to the processing of your personal data. If the user’s rights, interests and freedoms outweigh the Controller’s rights and obligations and interests in using the personal data, the scope of processing will be restricted or the personal data will be deleted.
(d) Right to request restriction of processing
There are a number of situations in which you may request that we restrict our use of personal data concerning you, which includes (but is not limited to) cases where:
- has successfully raised a general objection (as described above);
- disputes the accuracy of the personal data we hold;
- we have used the personal data unlawfully, but he or she does not want us to delete it.
e) Right to request erasure
There are situations where you may request the erasure of personal data relating to you, which includes (but is not limited to) cases where:
- there is no longer a need for us to process the personal data;
- you have successfully raised a general objection (as described above);
- we have unlawfully processed the personal data.
f) Right to data portability
The right to data portability allows the transfer of personal data between organisations. It applies to data that you have provided to us. You will be able to exercise it if the processing is carried out by automated means and on the basis of consent or contract.
g) Right to lodge a complaint to the supervisory authority for data protection
The User has the right to lodge a complaint to the supervisory authority, i.e. the authority in charge of personal data protection – the President of the Data Protection Authority (at the address: Stawki 2 Street, 00-193 Warsaw).
h) Right to withdraw consent to the processing of personal data
The User has the right to withdraw his/her consent to the processing of personal data, at any time. The withdrawal of consent will not affect the lawfulness of the processing that was carried out on the basis of consent before its withdrawal.
7. COOKIES AND SIMILAR TECHNOLOGIES
We use cookies and similar technologies on the Website.
Cookies (so-called ‘cookies’) are IT data, in particular text files, which are stored in the final device (e.g. computer, smartphone, tablet) of a website user.
Some cookies are necessary to use all the functionalities offered on our website, so we do not recommend disabling them if you want to be able to use all the functionalities.
WHAT FILES DO WE USE?
We use essential cookies to enable you to use our website. Essential cookies, the installation and storage of which on your device does not require your consent, include:
- session and media player files used to maintain a session (user input cookies);
- authentication cookies used for services that require authentication for the duration of the session (authentication cookies);
- user centric security cookies.
We use cookies to improve the experience of the Website.
You can disable cookies, but this may affect your experience of using the Website.
We also use analytical cookies, the installation and storage of which on your device requires your consent.
We use cookies for data analytics, e.g. monitoring website traffic is min. Google cookies (used to analyse how the website is used, to create statistics and reports on the functioning of the website).
Together with our trusted partners, we may use cookies for marketing purposes, including to provide you with behavioural advertising. For this purpose, we store information or access information already stored on your telecommunications end device (computer, phone, tablet, etc.).
The use of cookies and the personal data collected through them for marketing purposes, in particular to promote the services and goods of third parties, requires your consent. This consent may be withdrawn at any time, which does not affect the legality of the
processing of the data up to the moment of withdrawal of consent. You can withdraw your consent by deleting cookies from your browser.
CHOICES IN RELATION TO COOKIES
The user can accept or reject cookies and delete cookies already installed. He can set his browser to notify him whenever new cookies are placed on his computer or other device.
You can find detailed information on how to manage cookies using the help function available in your browser.
If you choose to disable some or all cookies, you may not be able to make full use of our website. You have the possibility to manage the access of cookies to your device and to delete them. You will find the necessary information on the website:
- https://support.google.com/accounts/answer/61416 – for Google Chrome;
- https://support.mozilla.org/pl/kb/ciasteczka – for Mozilla Firefox;
- https://support.microsoft.com/pl-pl/windows/usuwanie-plik%C3%B3w-cookie-i-zarz%C4%85dzanienimi-168dab11-0753-043d-7c16-ede5947fc64d – for Microsoft Edge;
- https://support.apple.com/pl-pl/guide/safari/sfri11471/mac – for Safari;
- https://help.opera.com/pl/latest/web-preferences/ – for Opera
8. CHANGES TO THE PRIVACY POLICY
The content of the Privacy Policy is subject to change. After each change, a new version of the Privacy Policy will be published on the Company’s website.
In matters not regulated in this Privacy Policy, the provisions of GDPR and the provisions of Polish law shall apply.